Feb 29, 2016

CALL TO ORDER      
                      
PLEDGE OF ALLEGIANCE
 
ROLL CALL:   Mayor Gatt, Mayor Pro Tem Staudt, Council Members Burke, Casey, Markham, Mutch, Wrobel
 
APPROVAL OF AGENDA
 
PUBLIC HEARING
 
PRESENTATIONS
 
1.  Recognition of Certificate of Appreciation – Boy Scout Troop 54
 
2.  Recognition of Eagle Scout Achievement to Robby Heil
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3.  Proclamation in recognition of National Nutrition Month for March and March 9, 2016 as Registered Dietitian Day – Aarti Batavia, Providence Hospital
 
INTERVIEWS FOR BOARDS AND COMMISSIONS
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1.  Melissa Agosta – Library Board
2.  Geoffrey Wood – Library Board
3.  Linda Rose – Library Board
 
REPORTS:
 
1. MANAGER/STAFF
2. ATTORNEY
 
AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 5 p.m. five days before the meeting and the materials cannot be changed before the meeting.
 
CONSENT AGENDA REMOVALS AND APPROVALS (See items A-V) All items listed under Consent Agenda are considered routine by the City Council and will be enacted by one motion.  There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered at the end of the normal Agenda.

MATTERS FOR COUNCIL ACTION

1. Approval of Resolution authorizing participation in the Road Commission for Oakland County’s 2016 Tri-Party Program for Road Improvements dedicating Novi’s 2016 allotment of $326,413 to the Napier Road (Nine Mile to Ten Mile) Paving and Napier/Ten Mile Intersection Improvement project. 
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2. Approval of a cost share agreement with the Road Commission for Oakland County for Preliminary Engineering for the Napier Road (Nine Mile to Ten Mile) Paving and Napier/Ten Mile Intersection Improvement project in the amount of $75,000, of which $25,000 is to be paid by the City of Novi and the remaining $50,000 to be funded through the Tri-Party Program.
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3. Approval to award a construction contract for ITC Pathway Phase 1A to L.J. Construction, Inc., the low bidder, in the amount of $640,980, subject to final review and approval of form of agreement by City Manager’s office and the City Attorney; and approval of an additional appropriation in the amount of $117,000 from the Municipal Street Fund for this budget line item.
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4. Consideration to approve Dissolution and Liquidation Agreement relating to Southwestern Oakland Cable Commission (SWOCC), subject to approval by the Cities of Farmington and Farmington Hills.
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AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 5 p.m. five days before the meeting and the materials cannot be changed before the meeting.

COMMITTEE REPORTS

MAYOR AND COUNCIL ISSUES
 
CONSENT AGENDA REMOVALS FOR COUNCIL ACTION:  Consent Agenda items which have been removed for discussion and/or action.
 
COMMUNICATIONS: 
 
CONSENT AGENDA:  Background information for Consent Agenda items is available for review at the City Clerk’s Office. 
 
A. Approve Minutes of:
    1. February 8 – Regular meeting      
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B. Approval of a three-year contract with two one-year renewal options with KMG Prestige, Inc. for the management of Meadowbrook Commons, commencing on July 1, 2016.
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C. Approval of a Resolution to close Ten Mile Road from Karim Boulevard to Taft Road from 9 a.m. to 12 p.m. for the Memorial Day Parade on Monday, May 30, 2016.
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D. Approval to purchase a new John Deere HPX All-Terrain Vehicle from Weingartz Supply Co., in the amount of $18,986.13 based on State of Michigan MiDeal cooperative Purchasing Program; and amend the budget.
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E. Approval of Memorandum of Understanding and adoption of Resolution for Membership in the Michigan Street Lighting Coalition.
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F. Approval to award engineering design services to Spalding DeDecker for the Country Place Force Main and Pump Station Improvements project in the amount of $39,512.
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G. Approval to award engineering design services to URS Corporation (AECOM) for the Eight Mile Road Water Main project (Club Lane to Turnberry) in the amount of $22,279.
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H. Approval of Resolution to close Napier Road between Ten Mile and Twelve Mile Roads for the Novi Half Marathon from 7:45am to 10:45am on Saturday, April 30, 2016.
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I. Approval to award an amendment to the professional services agreement with The Corradino Group of Michigan, Inc., for the Thoroughfare Master Plan, in the amount of $18,079 to complete an updated Scoping Study for Beck Road Widening (Eight Mile to Grand River).
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J. Approval to award an amendment to the engineering services agreement with Spalding DeDecker Associates for construction engineering services for the Nine Mile Road (between Novi Road and Meadowbrook Road) in the amount of $77,689.
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K. Approval to award an amendment to the engineering services agreement with URS Corporation (AECOM) for construction engineering services for the ITC Pathway Phase 1A in the amount of $78,139.
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L. Approval of the final payment to Highway Maintenance and Construction, Inc. for the 2015 Chip Seal project in the amount of $8,725.14, plus interest earned on retainage.
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M. Approval of the final payment to Nagle Paving Company for the Civic Center North Parking Lot and Power Park Pathways Rehabilitation project in the amount of $12,000, plus interest earned on retainage.
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N. Approval of the final payment to Fonson Company, Inc. for the Catherine Industrial Rehabilitation project in the amount of $19,528.42, plus interest earned on retainage.
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O. Approval of Traffic Control Orders 16-14 through 16-15 for the streets within Charrington Green Subdivision.
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P. Acceptance of a sidewalk easement as a donation from HCP/HBAS Building, LLC from Cabot Drive to 13 Mile Road as part of the approved site plan for Harman Becker (parcel 22-01-400-032).
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Q. Approval of a Storm Drainage Facility Maintenance Easement Agreement from Novi Town Center Investors, LLC for the Fountain Shops project located at 43335 Crescent Boulevard (parcel 22-14-351-063).
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R. Approval of a Storm Drainage Facility Maintenance Easement Agreement from Park Place East of Novi, LLC for the Park Place East development located south of Nine Mile Road and east of Roberts Drive (parcel 22-31-200-084).
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S. Approval of a license agreement for a subdivision entryway sign with Turtle Creek Homeowners Association.
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T. Approval to award a unit price contract to SJR Pavement Repair, Inc., the low bidder, for the 2016 Spray Patch Road Repair Program in the estimated amount of $70,250. The contract term is one year with two one-year extensions.
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U. Approval of Claims and Accounts – Warrant No. 958
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ADJOURNMENT
 
SCHEDULED MEETINGS - All Regular Council meetings are held in the Council Chambers unless otherwise noted.  The following schedule consists of meetings that are routinely held in the Council Chambers.  For a complete listing of scheduled meetings, please visit the Event Calendar at cityofnovi.org.
 
March
  9 – Planning Commission – Council Chambers – 7 p.m.
10 – Parks, Recreation & Cultural Services Commission – Council Chambers – 7 p.m.
14 – City Council – Council Chambers – 7 p.m.
15 – Zoning Board of Appeals – Council Chambers – 7 p.m.
16 – Library Board – Council Chambers – 7 p.m.
23 – Planning Commission – Council Chambers – 7 p.m.
25 – City Offices Closed
28 – City Council – Council Chambers – 7 p.m. 
 
April
  4 – City Council – Council Chambers – 7 p.m.
  6 – City Council FY 2016-17 Budget Discussion – Council Chambers - 6 p.m.
12 – Zoning Board of Appeals – Council Chambers – 7 p.m.
13 – City Council FY 2016-17 Budget Discussion – Council Chambers – 6 p.m. if needed
18 – City Council – Council Chambers – 7 p.m.
20 – Library Board – Council Chambers – 7 p.m.
21 – Parks, Recreation & Cultural Services Commission – Council Chambers - 7 p.m.
27 – Planning Commission – Council Chambers – 7 p.m.
 
 
NOTICE:  People with disabilities needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting.  An attempt will be made to make reasonable accommodations.
 
We kindly request that you turn off all cell phones while in the Council Chambers.  Thank you.