CITY COUNCIL AGENDA
CITY OF NOVI
Regular City Council Meeting
Monday, July 11, 2016 | 7 P.M.
Council Chambers | Novi Civic Center |45175 Ten Mile Road
(248) 347-0460
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL: Mayor Gatt, Mayor Pro Tem Staudt, Council Members Burke, Casey, Markham, Mutch, Wrobel
APPROVAL OF AGENDA
PUBLIC HEARING
PRESENTATIONS
REPORTS:
1. MANAGER/STAFF
2. ATTORNEY
AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 5 p.m. five days before the meeting and the materials cannot be changed before the meeting.
CONSENT AGENDA REMOVALS AND APPROVALS (See items A-R) All items listed under Consent Agenda are considered routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered at the end of the normal Agenda.
MATTERS FOR COUNCIL ACTION
1. Approval to award a construction contract for the 2016 Chip Seal Program to Highway Maintenance & Construction, the low bidder, in the amount of $161,592, subject to final review and approval of form of agreement by City Manager’s office and the City Attorney.
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2. Approval to purchase new vehicles as follows: three (3) 2017 Ford F-350 pickup trucks with plows from Gorno Ford, the low bidder, in the amount of $103,545; three (3) 2017 Ford Escapes from Jorgensen Ford, the low bidder, in the amount of $66,666; and one (1) 2017 Chevrolet Equinox from Berger Chevrolet in the amount of $21,420 using the Oakland County cooperative purchasing contract.
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3. Adoption of a Resolution Authorizing Distribution of Proposed City of Novi Master Plan for Land Use and Thoroughfare Master Plan for distribution to neighboring communities, Oakland County, railroads and public utilities for a 63-day review and comment period.
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4. Approval to award a construction contract for the Civic Center Parking Lot, Police Driveway and Power Park Pathway Rehabilitation project to Cadillac Asphalt, LLC., the lowest responsive and responsible bidder, in the amount of $668,539, subject to final review and approval of form of agreement by City Manager’s office and the City Attorney.
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5. Approval of resolution to authorize Budget Amendment #2016-17a.
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AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 5 p.m. five days before the meeting and the materials cannot be changed before the meeting.
COMMITTEE REPORTS
MAYOR AND COUNCIL ISSUES
CONSENT AGENDA REMOVALS FOR COUNCIL ACTION: Consent Agenda items which have been removed for discussion and/or action.
COMMUNICATIONS:
CONSENT AGENDA: Background information for Consent Agenda items is available for review at the City Clerk’s Office.
A. Approve Minutes of:
June 27, 2016 – Regular meeting
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B. Enter Executive Session immediately following the regular meeting of July 11, 2016 in the Council Annex for the purpose of discussing land acquisition, privileged correspondence from legal counsel, pending litigation, and City Manager Performance Evaluation.
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C. Approval to purchase protective turnout gear for the Novi Fire Department from Apollo Fire Equipment based on unit pricing in the amount of $18,560.48 using the City of Troy bid which is extended to all Michigan Intergovernmental Trade Network (MITN) members.
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D. Approval to purchase Courts and Law Enforcement Management Information System (CLEMIS) and Fire Records Management System (FRMS) fees and services from Oakland County for the 2016-17 fiscal year in the amount of $63,535.
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E. Approval to purchase a 2017 Ford Utility Interceptor for the Novi Fire Department in the amount of $28,968 from Signature Ford, Owosso, MI through the Macomb County cooperative purchasing contract.
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F. Approval of an Accounts Receivable Agreement with The DTE Energy Company for the replacement of three utility poles adjacent to the Country Place Pump Station.
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G. Approval of Traffic Control Order 16-27 to set the speed limit on Hudson Drive at 30 miles per hour.
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H. Approval of Traffic Control Orders 16-28 through 16-50 to establish traffic control at the intersections in Island Lake of Novi Phases 4A, 5A, 4B-1, and 4B-2 on the south side of Island Lake.
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I. Adoption of Resolution appointing Rob Hayes, P.E. as Traffic Engineer in accordance with Section 33-51 of the Code of Ordinances.
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J. Approval to award an amendment to the engineering services agreement with URS Corporation (AECOM) for construction engineering services for the 2016 Chip Seal Program in the amount of $19,296.
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K. Approval to award an amendment to the engineering services agreement with URS Corporation (AECOM) for construction engineering services for the Civic Center Parking Lot, Police Driveway and Power Park Pathway Rehabilitation project in the amount of $44,662.
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L. Approval to award engineering design services to Spalding DeDecker Associates for the Meadowbrook Commons Parking Lot Rehabilitation project in the amount of $53,567.
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M. Approval to award engineering design services to Orchard, Hiltz & McCliment for the 2017 Pathways project in the amount of $11,795.
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N. Approval to award engineering design services to Spalding DeDecker Associates for the design of the Eight Mile Road Pathway (Garfield Road to Napier Road) in the amount of $55,355.
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O. Approval to adopt Resolution regarding vacancies in the office of City Boards or Commissions as recommended by the Charter Review Committee.
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P. Approval of the attached resolution authorizing redemption of the City’s 2002 Street and Refunding Bonds.
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Q. Approval of a license agreement for a subdivision entryway sign with Charrington Green Homeowner’s Association as part of the 2016 Entryway Grant Program.
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R. Approval of Claims and Accounts – Warrant No. 967
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ADJOURNMENT
SCHEDULED MEETINGS - All Regular Council meetings are held in the Council Chambers unless otherwise noted. The following schedule consists of meetings that are routinely held in the Council Chambers. For a complete listing of scheduled meetings, please visit the Event Calendar at cityofnovi.org.
July
12 – Zoning Board of Appeals – Council Chambers – 7 p.m.
13 – Planning Commission – Council Chambers – 7 p.m.
20 – Library Board – Council Chambers – 7 p.m.
21 – Parks, Recreation & Cultural Services Commission – Council Chambers – 7 p.m.
25 – City Council – Council Chambers – 7 p.m.
27 – Planning Commission – Council Chambers – 7 p.m.
August
8 – City Council – Council Chambers – 7 p.m.
9 – Zoning Board of Appeals – Council Chambers – 7 p.m.
10 – Planning Commission – Council Chambers – 7 p.m.
18 – Parks, Recreation & Cultural Services Commission – Council Chambers – 7 p.m.
24 – Planning Commission – Council Chambers – 7 p.m.
29 – City Council – Council Chambers – 7 p.m.
NOTICE: People with disabilities needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting. An attempt will be made to make reasonable accommodations.
We kindly request that you turn off all cell phones while in the Council Chambers. Thank you.