View Agenda for this meeting
REGULAR MEETING OF THE COUNCIL OF THE CITY OF
NOVI
MONDAY, MAY 9, 2011 AT 7:00 P.M.
COUNCIL CHAMBERS – NOVI CIVIC CENTER –
45175 W. TEN MILE ROAD
Mayor Landry called the
meeting to order at 7:00 P.M.
PLEDGE OF ALLEGIANCE
ROLL CALL:
Mayor Landry, Mayor Pro Tem Gatt, Council Members Fischer, Margolis, Mutch,
Staudt, Wrobel
APPROVAL OF AGENDA
CM-11-05-059
Moved by Gatt, seconded by Margolis; CARRIED UNANIMOUSLY:
To
approve the Agenda as presented
Roll call vote on CM-11-05-059
Yeas:
Gatt, Fischer,
Margolis, Mutch, Staudt, Wrobel, Landry
Nays:
None
PUBLIC HEARING
1. Proposed Budget Fiscal Year 2011-2012 – There was no public comment.
PRESENTATIONS
1.
Proclamation in recognition for National Association of Letter Carriers Food
Drive Day, May 14, 2011 – Sherri McIntosh
Mayor Landry presented the proclamation to Sherri McIntosh.
Ms. McIntosh thanked Council. She said it was the 19th year of
the Letter Carriers Food Drive and nationwide over the last two decades the
Post Office had collected over one billion pounds of food. She said all the
food collected in Novi stays in Novi and goes to two local food banks. She
said last year over 11 thousand pounds of food were collected and she was
hoping to get close to 12 billion pounds this year.
2.
Proclamation in recognition of National Public Works Week, May 15-21, 2011 –
Rob Hayes
Mayor Landry presented the proclamation to Rob Hayes.
Mr. Hayes thanked the Mayor and Council. He said on behalf of the 45 men and
women that comprised the Department of Public Service they appreciated the
recognition and looked forward to providing outstanding service going
forward.
3.
Proclamation in recognition of National Police Week, May 15 - 21, 2011 and
Peace Officers’ Memorial Day, May 15, 2011 – David Molloy
Mayor Landry presented the proclamation to Chief Molloy.
Chief Molloy said he proudly accepted the proclamation on behalf of the men
and women of the Novi Police Department and also on behalf of the families
who have lost their loved ones this past year to tragedy. He said 2011 had
been one of the most deadly years in recent history for law enforcement
officers, 66 officers nationwide had been killed year-to-date which was an
8% increase from last year and there was a 41% increase in the number of law
enforcement officers being killed by gun fire.
INTERVIEWS FOR YOUTH COUNCIL
AND YOUTH BOARDS & COMMISSIONS REPRESENTATIVES
1.
Ashi Arora
15. Rubini Naidu
2.
Adithya Balasubramanian
16. Sachin
Padmanabhan
3.
Rebecca Chen
17. Rachel Patel
4.
Shashank Chitta
18. Ramya Pinreddy
5.
Andrew Cho
19. Prasanti
Ravipati
6.
Alice Jiang
20. Eugene Song
7.
Lisa Jin
21. Katie Song
8.
Nirali Kadakia
22. Amber Staudt
9.
Katelyn Kerbrat
23. Bhavana Tetali
10. Suhas Kodali
24. Andrew Ying
11. Kimberly Louie
25. Torry Yu 12.
Karthik Munugala
26. Katherine Zhao
13. Melanie Murphy
27. Emma Holdaway
14. Shravya Musku
Ashi Arora said Youth Council would provide her with an opportunity to
connect with the community on a new level and give back to those who had
helped her. She had become passionate about being a member of the Youth
Council through her older sister who was a member during her Junior and
Senior years of High School. She said in order to gain more insight on Youth
Council she attended the event Addicted to Games not Drugs and loved helping
out at the event. She said volunteering gave her a feeling of pride and her
passion for volunteer work would make her a great candidate for Youth
Council. She said she had many great qualities to contribute to Youth
Council; she was able to listen to others perspectives, she was able to make
tough decisions and come up with unique ideas. She said she had been
contributing in community service projects since the beginning of 6th
grade. She felt that the students were the future. She said in addition to
community service she had participated in many fundraisers and service
projects.
Adithya Balasubramanian said he would be a good candidate because he was
hard working and got along with people well. He said he was a part of the
Quiz Bowl, Science, Math, and Spanish Clubs, he could manage many activities
at once and thought Youth Council would be a great addition. He said in 7th
and 8th grade he participated in the National Engineers Week
Future City Competition where his computer generated model was selected as
the blueprint to build the physical model both years. He completed U.S.
History in summer school so he could complete Civics and Economics in 9th
grade. He said he would make it a top priority to attend every meeting and
participate in the volunteer opportunities that were provided. He said he
would like to impact the City of Novi in a positive way and reduce
electricity consumption because it saved money and helped the environment.
He said he would like to take away the satisfaction of giving to the
community that had always been there for him and take advantage of all the
volunteer opportunities that were available.
Rebecca Chen said she had volunteered extensively at the Manor of Novi. She
recently received a Presidents Volunteer Service Award for her volunteering.
She said she learned that you can connect with people of many ages by
volunteering there and she had learned a lot from sharing stories with the
residents. She said she had a
number of good character traits that would make her a good candidate; she
was hard working, responsible, and motivated to give her best. She said
while on Youth Council she would like to organize more activities for kids
to attend such as the Addicted to Movies not Drugs program. She said she
would like to learn all aspects of organizing activities including
fundraising, advertising, and actually putting on the activity. She said she
would also like to have fun because that was what Youth Council provided for
kids.
Shashank Chitta said Novi had great teachers, great schools, and great parks
that were taken for granted. He said he was responsible and hardworking, if
there was something that needed to be done he would make sure it was done on
time. He enjoyed challenges and helping people. He said if he was given the
chance to serve on Youth Council his main goal would be to make the City of
Novi a better place to live, whether through educating kids or doing a
program like Addicted to Games not Drugs he would like to improve the City
and help the citizens of Novi. He said by participating in Addicted to
Movies not Drugs he could encourage the High School students to participate.
He said he would also participate in the Memorial Day Parade and encourage
Novi Middle School students to participate. He would participate in Sticker
Shock, a campaign to help reduce underage drinking. He said if given the
opportunity to serve on Novi Youth Council he hoped to become a more mature
and helpful person.
Andrew Cho said he would make a good Youth Council Member because of his
diligence; he was a dedicated worker and got things done. He said he would
help in all ways possible to make sure work was accomplished, whether
through putting in extra hours himself or encouraging others to work harder
by example. He felt Novi was very isolated from the rest of the world and
many students took things for granted and weren’t aware of the world outside
Novi. He said he hoped Youth Council could devise a program to better
educate students and the community of life outside the City of Novi. He said
he hoped Youth Council would help him become more civically active within
the community. He said civic education wasn’t stressed during adolescence
and Youth Council would give him the opportunity to learn how to be an
active, effective, and responsible citizen.
Alice Jiang said from what she had seen, heard, and read the Novi Youth
Council helped in the community, gave back to the community, and created a
greater sense of unity which coincided with her own interests. She
volunteered every week at her Chinese School and had accumulated over 200
volunteer hours while in High School. She said she had leadership qualities;
she was an officer for interact club which emphasized charity work and
volunteering and was a co-captain for Relay for Life. She said she was
dependable, efficient, and involved but would like to become more involved.
She liked the activities that Youth Council organized such as Addicted to
Movies not Drugs and the Senior to Senior Prom. She said she would love to
learn how to organize different events, especially ones involving a lot of
people; it would take a lot of planning and organization which would be
great skills for her to take away. She said the interaction with people
during Youth Council would help improve her leadership and people skills.
Lisa Jin said she would make a good candidate because she was very caring
and believed that helping others was a good interest. She said although she
hadn’t volunteered much, through her discovery of volunteering she had
learned a lot about how to connect with people and make their lives better.
She said she was responsible and mature enough to handle the different
challenges that she might face on Youth Council. She said she was persistent
and hardworking and put as much effort as she could into everything she did.
She said she wanted to help others in the community more and connect with
more people. She would like to promote more environmental measures such as
recycling. She would like to take away a better sense of leadership and
learn more about the civic system.
Nirali Kadakia said she had been involved in the community for the past 4 to
5 years. She helped raise money by making greeting cards and selling them,
donating the money to the Hindu Temple where she volunteers. She said she
received an award for outstanding and dedicated service from the Temple. She
also volunteered at Village Oaks Elementary School. She said she was a
friendly and flexible person and loved to help and motivate the people
around her. She said her goal was to be a part of the Novi Community and
make a difference in whatever way she could to set a good example for the
youth, as well as, adults. She said her goal was to be a cohesive team
member and bring creative ideas to Youth Council. She said the experience
would allow her to grow and the opportunity would give her insight to the
challenges and issues facing the community. She said it would help her
prepare to be an active and caring citizen. She said the Novi Youth Council
would not only enhance her skills and knowledge but would be a special and
unique experience for her.
Katelyn Kerbrat was unable to interview due to illness.
Suhas Kodali said he was responsible,
organized, and good at working with others. He said he was in a private
robotics club where he worked with his teammates to create a robot which
completed missions. He said he was the treasurer of the Youth Toastmasters
Club. He said he participated in the Volunteer Club in 7th grade
where he helped with the recycling program, birdhouse program, and improved
the environment. He said he would like to help the Novi Youth Council come
up with new ideas to serve the community including building more parks. He
said he would like to take away more responsibility by working with his team
members and serving the community which had done a lot for him.
Kimberly Louie said she just moved to Novi from California where she
integrated herself with the community in every way possible. In California
she served as the class treasurer on Student Council for two years and was a
part of the orientation program for freshman and new students. She said she
was on the swim team and marching band, as well as, National Honor Society
and she wanted to do the same thing in Novi. She said her combination of
experience and new ideas would make her a good candidate for Novi Youth
Council. One of her goals was to increase teenage involvement in Novi. She
said a lot of times teens didn’t realize how valuable and rewarding their
involvement in the community could be. She said through increased events and
activities she could show the teens how rewarding the experiences were. She
said she wanted to take away a sense of service and commitment from what
would be a really rewarding experience. She said in addition she hoped to
develop leadership skills that she could utilize for the rest of her life.
Melanie Murphy did not appear for the interview but is still interested.
Karthik Munugala said he wanted to make a change. He said the meaning of
change was making a difference in the community. He found it important to
serve his community and make a change which he would be able to accomplish
by joining Novi Youth Council. He said he would give his best and contribute
as much as he could to the Youth Council, he didn’t like to procrastinate.
He said he was aware of the many programs Youth Council had brought to Novi,
such as Addicted to Movies not Drugs and Sticker Shock and he was willing to
help out and contribute as much as he could. He said he had many innovative
ideas for programs that the Youth Council could initiate such as programs
for Fuerst Park to make it livelier. He said he volunteered at the Manor of
Novi every Sunday and it gave him a sense of satisfaction. He said he was a
member of the Youth Leadership Corps which was a civic group that helped
represent the voice of Asians in voting because many Asians didn’t have an
equal representation due to financial reasons.
Shravya Musku said she was hard working, diligent, and very responsible. She
said she had very good leadership skills. She said her freshman year she
participated in Relay for Life and last year she took initiative and
co-captained her own team. She said that was one of her hardest challenges
because as co-captains they were in charge of 18 other people, fundraised,
planned, and made sure everything ran smoothly during the event. She said
she was a good people person and worked well in groups. She said she was a
part of the IB Diploma Program and in February the IB Diploma candidates put
together an international talent show to raise money for Doctors Without
Borders. She said through that, she was able to learn
a lot about working with others and making the show successful. She hoped
that by being on the Youth Council she would be able to propose new ideas
and give a voice to the youth of Novi because the youth was a very important
part. She would like to take away the satisfaction that she helped and
served Novi and she would like to take away more leadership skills because
she thought the skills would help make her a better person and be more
successful in the future.
Rubini Naidu had been on the Novi Youth Council for two complete years and
wanted to be reappointed. She said being on the Council had become a core
component to her high school experience and she now set aside every other
Wednesday for Youth Council meetings. She said she was a varsity cross
country runner and would be a captain next year. She said this year she was
the Vice Chair for Relay for Life for Northville and Novi High Schools, they
had over 500 participants and raised over $50,000 dollars, next year she
would be the Chair of the event. She said she was the President of the Novi
Public Library’s Teen Advisory Board and served as a liaison between high
school students and the public library. She also volunteered weekly at
Providence Park Hospital. She said by extending her term on the Novi Youth
Council she wanted to grow and expand her leadership and communication
skills. She said she would like to take away the feeling of fulfilling her
responsibility of giving back to the community. She said she would be a good
candidate because she would be a committed member, contribute both in and
outside a structured setting of meetings and help serve as a role model to
new members and answer any of the questions they may have.
Sachin Padmanabhan said he was an efficient and focused worker. He said he
had a strong background in civics and economics. He said he had done a lot
of community service and accumulated over 100 hours each year. He would
learn about working on a committee and about the issues present in Novi
today. He said he would like to improve his people skills and the ability to
work with different people in different organizations.
Ramya Pinreddy said she would be a good candidate because she had been
volunteering for the past 2 years and was part of many organizations that
helped the community such as the Teen Advisory Board at the Novi Public
Library. She said she was also a part of Habitat for Humanity. She said she
would like to promote volunteering for students in the community. She said
through programs like Addicted to Movies not Drugs and Sticker Shock she
hoped to address issues that Novi faced. She said she would like to have the
satisfaction that she was able to help and be involved in the community.
Prasanti Ravipati said Novi meant a tight knit community that allowed for
the successes of all its members. She said she would be a good candidate for
the Novi Youth Council because she enjoyed helping the City. She said she
had the patience and perseverance to accomplish all the goals of the Novi
Youth Council. She said she was a member of the National Honor Society, a
member of the Interact Club, and a JV tennis player. She said those
activities had taught her that as the youth they do have the power to make a
change and that people can do anything if they put their minds to it. She
said if things got arduous or difficult she would remember that hard work
and never giving up took them a long way. She said she wanted to promote
teenage involvement in the community and for other teens to recognize that
they had the power to make a difference. She said she would like to have the
satisfaction of helping others. She thought that making a difference was
vital so future generations could have a prosperous world to live in and
that they would learn the responsibilities of being a caring a compassionate
citizen.
Eugene Song said the last few years at Novi had been the most crucial years
of his life; he had been able to develop as a student and an individual who
could contribute to the community. He said through the Novi School District
he was able to explore his interests and challenge himself in his studies
developing a wide range of knowledge and a drive to excel. He said he joined
the High School Swim Team where he developed a sense of leadership that
helped him become captain. He said he was also fortunate enough to serve on
the Historical Commission where he was able to learn about local government
and take on a level of responsibility. He said without the City of Novi he
wouldn’t be able to cultivate those qualities and he decided to make the
opportunities he had available to others by serving on the Novi Youth
Council. He said through the several programs conducted by the Youth Council
he wished to interact with the community in a positive environment and
contribute to the enhancement of the City of Novi. He said through that
experience he wanted to reinforce his sense of leadership and he hoped it
would help him become a leader not only in Novi but also in any future
communities he might serve in.
Katie Song said her personality and experience would make her a good
candidate for Youth Council. She said she was naturally outgoing which would
help her reach out and get others involved in things that they did. She had
work experience at Emagine Theater and volunteer experience, in National
Honor Society and other various opportunities. She said being a co-captain
for Relay for Life was a big responsibility but also a lot of fun because
she interacted with other people. She said she felt Youth Council would be a
similar feeling in the aspect that she would make a lot of friends and have
a lot of fun while doing something that helped the community. She said she
wanted to initiate new programs that promoted diversity, getting people
together that may not interact often and making them spread the word to
people they talked to. She said she would like to become a better leader in
everything she did.
Amber Staudt said she would be a good candidate because she had a strong
work ethic and was willing to give 100% of her effort to attend the meetings
and be an active participant in all the events. She said she had excellent
organization skills which would help her be successful in planning events
and meetings. She said she took ownership and responsibility, when assigned
a task she would do her best at it and if she made a mistake she would own
up to it. She said she was responsible and would keep her GPA at a 3.8 level
and compete in school sports such as volleyball and track and field while
serving on Youth Council. She said during the past 2 years she participated
in many of the events while her sister served on Youth Council. She learned
from her sister what it took to be an effective member of the team. Her goal
was to help the community in a positive manner and be a role model to
younger children and future Youth Council members. She would like to take
away better leadership and communication skills.
Bhavana Tetali said being a part of the Youth Council would give her an
opportunity to not only preserve the community’s wonderful environment,
facilities, and schools but also to take part in future programs that were
designed to further enhance the community. She said it would allow her to
gain new friends and gain new skills that would help her in the future. She
said being a member of the Council would allow her to represent her peers
and give them a voice in the government. She said being a part of the
Council required communication and leadership skills, both of which
qualities she had. She had acquired those skills by being a state level
debater, a captain of the JV tennis team and a member of National Honors
Society. She said those various experiences had taught her to stand up for
both herself and others and how to effectively voice her opinions. She said
through her volunteer experiences with students at Orchard Hills Elementary
School she learned the importance of being a good leader and role model to
those around her. She wanted the satisfaction of knowing she was able to
make a difference in the community. She looked forward to making new friends
and working with them to help the City and those who were in need of help.
Andrew Ying said he would be a good candidate because he had been loyal both
in school and extracurricular so far and there was no reason why serving the
City of Novi would be an exception to that rule. He said when he was wrong
about anything he wasn’t reluctant to admit to it, if he was allowed to
share his thought with others he was positive that conversations and ideas
would flow smoothly, productively, and for the better of Novi. He said he
liked to have fun but made work his number 1 priority and that mentality
would apply to the work that needed to be done if he had the opportunity to
serve Novi. He said he was a hardworking and reliable individual and if
others were counting on him to complete something he would get it done. He
said in life one of the most important things to do was to help others and
make positive impacts on their lives. He said he wanted to shed light on the
problematic issue of eating disorders, over 4% of teens suffered from either
anorexia or bulimia which meant there were approximately 80 students at Novi
High School suffering. He said for other issues, such as drugs and alcohol,
programs such as Addicted to Movies not Drugs and Sticker Shock had been
created and successfully implemented. He said his goal was to draw some
attention to the potentially overlooked issue of eating disorders. He said
hopefully; if he was allowed the chance to share his ideas, those 80
unfortunate students might have something to really brighten up their day.
He said he wanted to take away experience, he wanted to learn how the local
government worked and this opportunity seemed perfect. He said he would also
like the feeling that he had made the lives of the adults and youth of Novi
better.
Torry Yu said he would be a good candidate for Youth Council or the Library
Board because he had volunteered at Hickory Woods Elementary School in the
media center and classrooms. He said he was also a volunteer at the Novi
Library working at the Teen Advisory Board and in a lot of youth, teen, and
adult programs. He said a lot of the programs at the library got cancelled
because not enough people were signing up and his goal was to increase the
usage of the library among teens. He said his future goal was to be a
teacher and this opportunity would allow him to learn about working in the
local area.
Katherine Zhao said she would be a good candidate because she was a very
responsible, hardworking, and dedicated person. She said she wanted to
volunteer more because volunteering gave her the feeling of becoming a
better person while helping others. She said she would like to take away the
knowledge of how the Council worked.
Emma Holdaway said through her experience as a piano teacher she had
developed many skills such as compromise, organization, leadership,
communication, and patience. She said she had developed good time management
skills and was currently balancing 5 AP and honor classes with many
extracurricular activities and still managed to make volunteer work a big
part of her life. She said she wanted to be a member of Youth Council to
promote awareness in society. She said she agreed with all of the programs
that promoted the dangers of drugs and drinking and she thought that
promoting awareness through activities that got the youth involved was a
very important way to give back to the community. She would also like to
learn about the structure of the government and how citizens, especially the
youth, could get involved. She said Youth Council provided a wonderful
opportunity to develop good leadership skills and give back a little of what
her community had given to her.
REPORTS:
1.
MANAGER/STAFF
a.
Introduction of Jason S. Mangum, Director of Parks, Recreation and Cultural
Services – Clay Pearson
Mr. Pearson introduced the new Director of Parks, Recreation and Cultural
Services, Jason Mangum. Mr. Mangum was from Show Low, Arizona.
Mr. Mangum thanked the Council for the opportunity to serve the citizens and
residents of Novi. He said Parks and Recreation was a passion of his and he
loved the opportunity to interact with great people on a regular basis. He
said Novi was a unique situation because it had everything he was looking
for, including a dedication to Parks and Recreation.
2.
ATTORNEY
AUDIENCE COMMENT
– None
CONSENT AGENDA REMOVALS
AND
APPROVALS (See items A-M)
CM-11-05-060
Moved by Wrobel, seconded by Margolis; CARRIED UNANIMOUSLY:
To
approve the Consent Agenda as presented
Roll call vote on CM-11-05-060
Yeas:
Fischer, Margolis,
Mutch, Staudt, Wrobel, Landry, Gatt
Nays:
None
A.
Approve Minutes of:
1.
April 16, 2011 – Special meeting
2.
April 18, 2011 – Regular meeting
3.
April 27, 2011 – Special meeting
B.
Approval of
Ordinance 11-20.05, as recommended by the Ordinance Review Committee, to
repeal and delete Chapter 4, Article II, “Recreational Facilities”, in its
entirety.
Second
Reading
C.
Approval of the final payment to MAS Electrical Services, Inc. for the Ten
Mile Road Lighting Project (Fuerst Park) in the amount of $2,935.
D.
Approval
to award an amendment to the professional services contract with Johnson
Hill Land Ethics Studio for additional services related to the Fuerst Park
(Phase 2) Lighting and Irrigation project in the amount of $2,038.
E.
Approval to award an amendment to the engineering services agreement with
Orchard, Hiltz & McCliment (OHM) for additional design engineering services
related the Nine Mile Road Pathway (Meadowbrook Road to Haggerty Road)
project in the amount of $25,401.
F.
Adoption of a Resolution to Withdraw the Nine Mile Road Pathway (Meadowbrook
Road to Haggerty Road) from the Michigan Department of Transportation
Enhancement Grant Program.
G.
Approval to extend the 2010 Uniform Contract (an annual contract with two
(2) one year renewal options) with Allie Brothers, Inc. for the Police
Department and add the Fire Department uniforms to the contract for one year
based on the same terms, conditions and pricing as the original contract at
an estimated amount of $50,000-$60,000.
H.
Approval to award the one (1) year contract renewal option to Terzo Bologna
Inc., Fuller Appraisal Services, and Integra Realty Resources, to provide
Property Appraisal and Related Services, for an estimated annual amount of
$98,000.
I.
Approval to waive the Maintenance and Guarantee
Bond requirement for water and sewer facilities at the Charneth Fen
Condominiums project, located at 28401 Melanie Lane, south of 12 ½ Mile Road
in Section 10 (parcel 22-10-426-001).
J. Approval of the Final Payment to Service Control Inc. for the Novi Civic
Center Heating, Ventilating, and Air Conditioning (HVAC) Upgrade project, in
the amount of $7,815.50, utilizing Energy Efficiency and Conservation Block
Grant funding.
K. Approval of a 5-year Installment
Contract and a Monitoring Agreement with Windward Bay Condominiums for water
tap fees in connection with the Pontiac Trail water main.
L. Approval of ownership transfer of
escrowed 2010 Class C license, located at 1686 John R,
Troy,
MI 48083,
Oakland County
from TKE Restaurants, Inc. to Cazadores, LLC; Transfer location and
Governmental Unit (436.5131(1) to 25750 Novi, Suite 101, Novi, MI 48375,
Oakland County.
M. Approval of Claims and Accounts –
Warrant No. 843
MATTERS FOR COUNCIL ACTION – Part I
1.
Approval of resolution to authorize Budget Amendment #2011-3.
Mr. Pearson said it dealt specifically with recommendations from Mr. Hayes
and his team at DPS for additional equipment and services to help with
primarily snow and ice control, but the equipment would be multipurpose for
all DPS operations.
CM-11-05-061
Moved by Margolis, seconded by Fischer; CARRIED UNANIMOUSLY:
To
approve the
resolution to authorize
Budget Amendment #2011-3
Member Staudt said he would like to look into the other 3 elements that
made up the issues of the past season equipment, personnel, and policy. He
said this primarily dealt with the equipment side. He asked how this fit
into improving what occurred this past winter.
Mr. Hayes said there were 5 trucks that were inoperable during that
storm, 1 was inoperable before the storm started and the other 4 broke down
during the storm. He said all 5 of the trucks were over 10 years old, once a
truck was over 10 years, it became more difficult to get parts. He said they
didn’t have a standardized fleet where all of the trucks were the same make
and model.
Member Staudt said it appeared that the larger truck would be much more
efficient than just replacing the existing truck; it would potentially
provide them with extra productivity.
Mr. Hayes said the tandem axle truck had a lot more power and could more
effectively and efficiently move the wet heavy snow.
Member Staudt asked if Mr. Hayes was confident that with additional
trucks they would have the adequate personnel to man them during difficult
situation like the past year.
Mr. Hayes said once they had a full complement of trucks they could rely
on and additional language in the union contract stating a certain level of
percentage of overtime that must be accepted, those two things together
would give them a level of assurance that they could respond to any storm.
Member Staudt asked if the current policy, the 4 inch policy, had to be
addressed prior to the next snow season.
Mr. Hayes said he thought it was an adequate policy. He said there was a
snow storm in early February that didn’t quite reach the 4 inch threshold
and it was a unique storm which made the snow difficult to negotiate because
temperatures rose. He said in that case, he would like administration to
have the discretion to allow overtime. He said he didn’t believe he
currently had that discretion and would like to see a policy change.
Member Staudt said he would support it; it was a very considerable
contribution from Fund Balance but was a high priority on the residents
list. He said hopefully they could come up with some policy language to
approve. He asked why there was a need for a $15,000 expenditure on a study.
Mr. Hayes said the management team’s level of knowledge had been
piecemealed and they would like to have a comprehensive study done by a
consultant to look at the operations and understand what the expectations
were to give a good clear set of recommendations to be implemented, as far
as improving the management practices to develop some real best practices.
He said this would be done concurrently to the implementation of the
software requested which would track where the fleet was going, optimize the
routes, and provide a history of which routes had been cleared.
Member Wrobel asked if the trucks that were being replaced would be sold,
kept for parts, or remain part of the fleet for emergencies.
Mr. Hayes said they would be auctioned off through Bidnet.
Mr. Wiktorowski said the trucks might auction between $10,000 and
$15,000.
Member Wrobel said he had dealt with fleet vehicles before and these
vehicles had a lot of miles; he understood why they were due to be replaced.
He said he would support the item; he wanted to make sure there were people
available to utilize the trucks.
Roll call vote on CM-11-05-061
Yeas:
Margolis, Mutch,
Staudt, Wrobel, Landry, Gatt, Fischer
Nays:
None
2.
Adoption of 2011 Millage Rates and 2011-12 Budget Resolution.
CM-11-05-062
Moved by Gatt, seconded by Fischer; CARRIED UNANIMOUSLY:
To
approve the adoption of 2011 Millage Rates and 2011-12 Budget Resolution
Member Mutch said he didn’t see specific language in the resolution
related to the deferral list. He asked if they were to assume that would be
incorporated through previous motions or formally in the budget.
Mr. Pearson said in his mind it was clear from the minutes of the budget
meetings. He said the items that were changed affected the budget and they
were called out, the other items remained in the budget. He said he believed
this was how they were handled in past years.
Member Mutch asked if they would be spelled out in a list in the budget
document.
Mr. Pearson said they hadn’t called them out in the final budget document
but they could add a page for it if he felt more comfortable.
Member Mutch said he would like to see that for clarity for the residents
who didn’t follow the budget meetings.
Mayor Landry commended his colleagues for looking very diligently and
closely with collegial discussions about the budget. He said it was the 12th
year that they maintained a millage rate of 10.5416.
Roll call vote on CM-11-05-062
Yeas:
Mutch, Staudt,
Wrobel, Landry, Gatt, Fischer, Margolis
Nays:
None
3.
Consideration of City-initiated Zoning Map Amendment 18.697 for the
“Knightsbridge Gate” property, to rezone land located south of Twelve Mile
Road, east of Napier Road in Section 18, from OS-2, Planned Office Service
District to R-4, One-Family Residential District. The subject property
totals approximately 74.5 acres.
Mr. Pearson said it was a straight forward cleanup of the zoning map for
the extreme northwest corner of the City.
CM-11-05-063
Moved by Margolis, seconded by Gatt; CARRIED UNANIMOUSLY:
To
approve the City-initiated Zoning Map Amendment 18.697 for the
“Knightsbridge Gate” property, to rezone land located south of Twelve Mile
Road, east of Napier Road in Section 18, from OS-2, Planned Office Service
District to R-4, One-Family Residential District. The subject property
totals approximately 74.5 acres
Roll call vote on CM-11-05-063
Yeas:
Staudt, Wrobel,
Landry, Gatt, Fischer, Margolis, Mutch
Nays:
None
4.
Approval of cost participation agreement with Road Commission for
Oakland County for preliminary engineering for the 12 Mile Road Widening
(Beck Road to Dixon Road) project in the amount of $150,000.
Mr. Pearson said this was a longer range project. He said it was an
important infrastructure improvement but construction wouldn’t be for a long
time down the road.
CM-11-05-064
Moved by Margolis, seconded by Gatt; CARRIED UNANIMOUSLY:
To
approve the cost participation agreement with Road Commission for Oakland
County for preliminary engineering for the 12 Mile Road Widening (Beck Road
to Dixon Road) project in the amount of $150,000
Member Mutch said the memo indicated the engineering phase would take 6
years.
Mr. Pearson said it wasn’t just the drawings for it, there were
environmental impact studies, coordination with utilities, and the Road
Commission would run it. He said there wasn’t construction monies so they
knew they had time and it would take considerable lead time and wouldn’t be
a rushed job. He said it wasn’t at the top of the list; it would get done
but would be a long process.
Member Mutch asked if they were essentially giving them the $150,000 up
front to cover the engineering costs for however long it took.
Mr. Pearson said the $150,000 was the City’s portion of the scope that
they identified and it was in the agreement. He said it would cover the
preliminary engineering pieces.
Member Mutch said one of the issues they were aware of on 12 Mile Road
was right-of-way acquisition. He said in some cases the right-of-way costs
were as expensive as the actual construction costs. He asked if there was
expectation that this project would require significant right-of-way or was
this too preliminary to know.
Mr. Pearson said right-of-ways were expensive and took a long time. He
said it shouldn’t be as complicated or expensive as the Novi Road Link,
there were less properties and larger parcels. He said Liberty Park was
already setback and there wouldn’t be a bridge over the railroad track, it
would be an at-grade crossing which would save a significant amount of
money.
Member Mutch said there were a couple different concepts discussed for 12
Mile west of Liberty Park heading to Beck Road and some of the projects in
the W. Park Drive area didn’t contemplate a boulevard cross section. He said
he hoped as this moved forward that the Planning Department would make sure
future projects in that area wouldn’t create a situation where buildings or
parking lots were within a future right-of-way area. He said he would like
to see the staff look at it to make sure that we do get clean right-of-ways
versus the complicated ones they’ve seen along Novi Road.
Mr. Pearson said what was envisioned for the right-of-way was pretty well
set and the boulevard stopped where it was currently.
Member Fischer asked if there had been any discussion of a bridge over
those railroad tracks.
Mr. Pearson said that was the original concept but the Novi Road Link
Project was a determining factor for the Road Commission that if we wanted a
bridge, the City would be paying the difference.
Member Fischer asked if the difference would be in the millions because
the City was very proud of the Novi Road Link Project and as that part of
the City grew, some type of bridge would probably be beneficial.
Mr. Hayes said the rough estimate the City received from the County was
anywhere from $10 to $20 million additional. He said one of the main
problems was Taft Road, it would dead end right into the approach and a
frontage road would have to be built to get people onto and off of Taft
Road.
Roll call vote on CM-11-05-064
Yeas:
Wrobel, Landry, Gatt,
Fischer, Margolis, Mutch, Staudt
Nays:
None
5.
Approval to award a pavement marking services contract to RS Contracting,
Inc. in the amount of $188,066.80. The term of the contract is one year with
three one-year renewal options.
CM-11-05-065
Moved by Margolis, seconded by Gatt; CARRIED UNANIMOUSLY:
To
approve the
award of a pavement marking
services contract to RS Contracting, Inc. in the amount of $188,066.80. The
term of the contract is one year with three one-year renewal options
Roll call vote on CM-11-05-065
Yeas:
Landry, Gatt,
Fischer, Margolis, Mutch, Staudt, Wrobel
Nays:
None
AUDIENCE COMMENT
– None
MATTERS FOR COUNCIL ACTION – Part II
COMMITTEE REPORTS
MAYOR AND COUNCIL ISSUES
1. Evaluate City Fuel
Procurement Alternatives – Council Member Wrobel
Member Wrobel said as a result of the last budget, one of the line items
was a new Gas Boy purchase for approximately $27,000 to replace the existing
system. He said from a business perspective, the organization he worked for
no longer provided their own fuel at their locations; they used a Wright
Express card, where you could go to any gas station, put the card in and the
cost came back to their organization. He said seeing that they were looking
outside the box for ways to possibly save money he approached Mr. Pearson
and Mr. Hayes with that idea. He said there were some preliminary figures to
look at to determine if it was feasible for the City to do. He said based on
the figures they came back with, it was close but still behooved them to go
the way they were currently going.
They could possibly work with the school districts to see if there
was something they could work out. His only question was if the $27,000
included all the costs involved with the gas or were there other hidden
costs that would increase the number.
Mr. Pearson said they captured the capitals for the operating costs and
they would have to analyze the cost of an alternative. He said right now the
Public Works crew could fuel up at one time and didn’t have to go somewhere
each day to get gas as they would with a satellite location. He said they
would look at alternatives before they proceeded with the $27,000.
AUDIENCE COMMENT
– None
ADJOURNMENT
There being no further business to come before Council, the meeting was
adjourned at 8:27 P.M.
________________________________
________________________________
David Landry, Mayor
Maryanne Cornelius, City Clerk
________________________________
Date approved: May 23, 2011
Transcribed by Natalie Laitinen
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