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Minutes    
CITY COUNCIL AGENDA

CITY OF NOVI
Regular City Council Meeting
 Monday, August 29, 2016 | 7 P.M.
Council Chambers | Novi Civic Center |45175 Ten Mile Road
(248) 347-0460

CALL TO ORDER    
        
PLEDGE OF ALLEGIANCE

ROLL CALL:    Mayor Gatt, Mayor Pro Tem Staudt, Council Members Burke, Casey, Markham, Mutch, Wrobel

APPROVAL OF AGENDA

PUBLIC HEARING

PRESENTATIONS

1.  2016 Constitution Week Proclamation – Daughters of the American Revolution – Deb Davis,
     Chapter Regent  
 (Click for this Packet item)

REPORTS:

1.     MANAGER/STAFF

2.     ATTORNEY

AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 5 p.m. five days before the meeting and the materials cannot be changed before the meeting.

CONSENT AGENDA REMOVALS AND APPROVALS (See items A-M) All items listed under Consent Agenda are considered routine by the City Council and will be enacted by one motion.  There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered at the end of the normal Agenda.  

MATTERS FOR COUNCIL ACTION

1.    Approval to award bid for Older Adult Transportation Services Demand Response Software to Ecolane USA, Inc. in the amount of $75,264; subject to final review and approval of form of agreement by City Manager's office and the City Attorney.
(Click for this Packet item)

2.    Consideration of the 2017 City Council meeting calendar.
(Click for this Packet item)

3.    Approval to award a construction contract for the 2016 Neighborhood Road Program—Contract 3 (Asphalt) to Pro-Line Asphalt Paving Corp., the low bidder, in the amount of $623,497, subject to final review and approval of form of agreement by City Manager’s office and the City Attorney.
(Click for this Packet item)

4.    Approval to purchase a new International 7600 Set Back Axle 6X4 Tandem Axle Truck Cab and Chassis from Tri-County International Inc. using the State of Michigan MiDeal cooperative purchasing contract, in the amount of $119,775.20.
(Click for this Packet item)

5.    Approval to award engineering design services to Orchard, Hiltz & McCliment for the inspection, analysis and recommendation tasks associated with the Storm water, Asset management and Wastewater grant awarded in 2015, in the amount of $263,800.
(Click for this Packet item)

6.    (1) Approval of the proposed Public Safety Answering Point Agreement between the City and Oakland County, which delineates the duties and responsibilities of the parties with respect to the new County-wide Emergency Services IP Network (“ESInet”), and (2) Approval of the proposed contract between the City and Emergency CallWorks, Inc. (“ECW”) for the purchase and maintenance of remote call processing equipment for the ESInet.
(Click for this Packet item)

AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 5 p.m. five days before the meeting and the materials cannot be changed before the meeting.

COMMITTEE REPORTS

MAYOR AND COUNCIL ISSUES

CONSENT AGENDA REMOVALS FOR COUNCIL ACTION:  Consent Agenda items which have been removed for discussion and/or action.

COMMUNICATIONS:  

CONSENT AGENDA:  Background information for Consent Agenda items is available for review at the City Clerk’s Office.  

A.    Approve Minutes of:
1.    August 8, 2016 – Regular meeting
(Click for this Packet item)
    
B.    Adoption of Resolution Renewing the Parks, Recreation and Cultural Services (PRCS) Grant Committee, consisting of two City Council members, two PRCS Commission members and the PRCS Director, for the purpose of identifying and recommending possible park grant opportunities to City Council.
(Click for this Packet item)

C.    Approval to award an amendment to the engineering services agreement with URS Corporation for construction engineering services for the 2016 Neighborhood Road Program—Contract 3 (Asphalt) in the amount of $75,104.
(Click for this Packet item)

D.    Approval of request by E & M, Inc. (Society Hill) for one-year extension, to October 9, 2017, of site plan approval for a 312-unit apartment project developed as a PD-1 Option in a multi-family (RM-1) district, located at the southwest corner of Novi Road and 12 ½ Mile Road, previously extended under a consent judgment and subject to annual extension reviews.
(Click for this Packet item)

E.    Acceptance of a Conservation Easement from Novi Partners of Ky, LLC. for wetland conservation areas as a part of the JSP14-13 Novi Lakes Health Campus (fka Trilogy) site, located on the south side of Twelve Mile Road between Novi Road and Meadowbrook Road in Section 14 of the City.
(Click for this Packet item)

F.    Approval of a three-year agreement between the City of Novi and Tax Management Associates for Personal Property Assessment Services for an estimated cost of $46,550 for the first year.
(Click for this Packet item)

G.    Acceptance of a highway easement over parcel 22-14-301-004 from FCPT Restaurant Properties, LLC, a Delaware limited liability company, for the purpose of reconstructing Crescent Boulevard east of Novi Road.
(Click for this Packet item)

H.    Approval to award engineering design services to Orchard, Hiltz & McCliment for the ITC Community Sports Park Trail (part of the ITC Corridor Regional Trail) in the amount of $38,399.
(Click for this Packet item)

I.    Approval to award a sole source procurement for the repair and upgrade of two (2) in-ground vehicle lift assemblies to Allied, Inc., the proprietary Rotary Lift provider in southeast Michigan, in the amount of $82,729.
(Click for this Packet item)

J.    Approval of a Resolution to cross over Ten Mile Road at Taft Road for the Novi High School Homecoming Parade between 5:00 PM and 5:30 PM on Friday October 7th, 2016.
(Click for this Packet item)

K.    Approval of resolution recognizing Beat the Streets Detroit as a nonprofit organization operating in the City of Novi for the purpose of obtaining a charitable gaming license from the State of Michigan.
(Click for this Packet item)

L.    Approval of revised Resolutions relating to Daifuku North America Industrial Facilities for Industrial Development District and Industrial Facilities Exemption Certificate.
(Click for this Packet item)

M.    Approval of Claims and Accounts – Warrant No. 970
(Click for this Packet item)

ADJOURNMENT

SCHEDULED MEETINGS - All Regular Council meetings are held in the Council Chambers unless otherwise noted.  The following schedule consists of meetings that are routinely held in the Council Chambers.  For a complete listing of scheduled meetings, please visit the Event Calendar at cityofnovi.org.

September
  5 – City Offices Closed
12 – City Council – Council Chambers – 7 p.m.
13 – Zoning Board of Appeals – Council Chambers – 7 p.m.
14 – Planning Commission – Council Chambers – 7 p.m.
15 – Parks, Recreation & Cultural Services Commission – Council Chambers – 7 p.m.
21 – Library Board – Council Chambers – 7 p.m.
26 – City Council – Council Chambers – 7 p.m.
28 – Planning Commission – Council Chambers – 7 p.m.

October
  5 – Planning Commission – Council Chambers – 7 p.m.
10 – City Council – Council Chambers – 7 p.m.
11 – Zoning Board of Appeals – Council Chambers – 7 p.m.
19 – Library Board – Council Chambers – 7 p.m.
20 – Parks, Recreation & Cultural Services Commission – Council Chambers – 7 p.m.
24 – City Council – Council Chambers – 7 p.m.
26 – Planning Commission – Council Chambers – 7 p.m.



NOTICE:  People with disabilities needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting.  An attempt will be made to make reasonable accommodations.

We kindly request that you turn off all cell phones while in the Council Chambers.  Thank you.