CALL TO ORDER       

PLEDGE OF ALLEGIANCE

ROLL CALL:                Mayor Gatt, Mayor Pro Tem Staudt, Council Members Casey, Fischer, Margolis, Mutch, Wrobel

APPROVAL OF AGENDA

PUBLIC HEARING

PRESENTATIONS

1. American Cancer Society thank you for use of Fuerst Park – Kat Georgas

REPORTS:

1. MANAGER/STAFF

2. ATTORNEY

AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit for individual comments and the five-minute time limit for an individual speaking on behalf of a group.  This is not a question-answer session, however, it is an opportunity to voice your thoughts with City Council.

CONSENT AGENDA REMOVALS AND APPROVALS (See items A-I) All items listed under Consent Agenda are considered routine by the City Council and will be enacted by one motion.  There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered at the end of the normal Agenda. 

MATTERS FOR COUNCIL ACTION – PART I

1. Approval of a resolution to amend the purchasing policy to reflect changes and improvements in the City's procurement processes, including an increase in the threshold amount for which a purchase order must be used from $1,000 to $5,000; authorization of the use of P-Cards for some purchases; establishment of a formal change order policy; and clarification of certain exceptions to purchases in excess of $15,000 that do not require City Council approval.
( Click for this packet item 1.6MB)

2. Approval of contract award to Printwell, the low bidder, for printing of the Annual Calendar in the amount of $16,245 and approval of a contract award to Accuform, the second low bidder, for design and printing of Engage! And Enhance in the amount of $88,704 and $6,570, respectively, for a total of $111,519 for one year with the option for two renewals.
( Click for this packet item 1.8MB)

3. Consideration of request from Genji Novi, Inc. for a new Class C quota license to be located at 27155 South Karevich Dr., Novi, Michigan 48377 and Agreement on the Prohibition on Profiteering by Class C Liquor License Holders.
( Click for this packet item 54KB)

4. Consideration of adoption of Ordinance 12-23.28 to amend the City’s Code of Ordinances, Chapter 22, Offenses, Article VI, Offenses Against Public Safety, Section 22-129, Possession of Dangerous or Deadly Weapons; Transportation of Firearms, in order to clarify the weapons to which the existing general prohibition of discharge applies, to clarify the areas where discharge is not prohibited, and to remove the discretion of the police chief to issue permits allowing the discharge of certain weapons. First Reading
( Click for this packet item 85KB)

BREAK

MATTERS FOR COUNCIL ACTION – PART II

5. Approval to award a construction contract for Pavilion Shore Park Phases 1 and 2 to V.I.L. Construction, Inc., the low bidder, in the amount of $1,492,175.
( Click for this packet item 1.6MB)

6. Approval to award an engineering services agreement with URS Corporation for construction engineering services related to Pavilion Shore Park Phase 1 and 2 in the amount of $144,719.
( Click for this packet item 2.1MB)

7. Approval to award an engineering services agreement with URS Corporation for design engineering services related to the 2013 Neighborhood Road Program (including additional work funded by voter approved millage increase) and the 2013 Capital Preventative Maintenance Program–Local Streets in the amount of $154,733.
( Click for this packet item 138KB)

8. Approval of resolution to authorize Budget Amendment #2013-1.
( Click for this packet item 323KB)

AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit for individual comments and the five-minute time limit for an individual speaking on behalf of a group.  This is not a question-answer session, however, it is an opportunity to voice your thoughts with City Council.

COMMITTEE REPORTS

MAYOR AND COUNCIL ISSUES

CONSENT AGENDA REMOVALS FOR COUNCIL ACTION:  Consent Agenda items which have been removed for discussion and/or action.

COMMUNICATIONS: 

CONSENT AGENDA:  Background information for Consent Agenda items is available for review at the City Clerk’s Office. 

A. Approve Minutes of:
    1. August 27, 2012 – Regular meeting
    ( Click for this packet item 96KB)

B. Approval of Change Order No. 3 to Hard Rock Concrete for the 2012 Neighborhood Road Program in the amount of $98,600.
( Click for this packet item 347KB)

C. Approval of Zoning Ordinance Text Amendment 18.261 to amend the City of Novi Zoning Ordinance at Article 25, “General Provisions” Section 2516, “Site Plan Review (All Districts)” in order to allow administrative approval of site plans proposing a reduction in building size from a previously approved plan.  Second Reading
( Click for this packet item 189KB)

D. Approval to award a construction contract for the Village Wood Lake Park Improvements project to PAVEX Corporation, the low bidder, in the amount of $30,088.
( Click for this packet item 591KB)

E. Approval to award Novi Enterprise Asset Management System (NEAMS) Phase II implementation services to Power Engineers for a lump sum fee of $ 38,510, subject to final review and approval as to contract form by the City Manager and City Attorney.
( Click for this packet item 1.4MB)

F. Approval to award bid to American Silkscreen for t-shirts and sports apparel, for a one-year contract with two renewal options in one-year increments based on unit pricing with an estimated annual cost of $40,000.
( Click for this packet item 570KB)

G. Approval of the first year renewal option of the photography contract for the Parks, Recreation and Cultural Services Dept. programs with Princeton Studios, 22829 Heslip Drive, Novi, MI 48375.
( Click for this packet item 130KB)

H. Approval to transfer ownership of Class C liquor license issued for property located at 47900 Grand River Avenue, Novi, MI 48375, from Applebee's Restaurants Mid-Atlantic, LLC to TSFR Apple Ventures, LLC, a Michigan limited Liability Company, conditioned on completion of final inspections and approvals as required by Chapter 3 of the City of Novi Code of Ordinances.
( Click for this packet item 45KB)

I. Approval of Claims and Accounts – Warrant No. 875
( Click for this packet item 111KB)

ADJOURNMENT

SCHEDULED MEETINGS - All Regular Council meetings are held in the Council Chambers unless otherwise noted.  The following schedule consists of meetings that are routinely held in the Council Chambers.  For a complete listing of scheduled meetings, please visit the Event Calendar at cityofnovi.org.

September

11 – Zoning Board of Appeals – Council Chambers – 7:00 p.m.

12 – Planning Commission – Council Chambers – 7:00 p.m.

20 – Parks, Recreation & Cultural Services – Council Chambers – 7:00 p.m.

24 – City Council – Council Chambers – 7:00 p.m.

October

  8 – City Council – Council Chambers – 7:00 p.m.

  9 – Zoning Board of Appeals – Council Chambers – 7:00 p.m.

10 – Planning Commission – Council Chambers – 7:00 p.m.

17 – Library Board – Council Chambers – 7:00 p.m.

22 – City Council – Council Chambers – 7:00 p.m.

18 – Parks, Recreation & Cultural Services – Council Chambers – 7:00 p.m.

24 – Planning Commission – Council Chambers – 7:00 p.m.

NOTICE:  People with disabilities needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting.  An attempt will be made to make reasonable accommodations.

We kindly request that you turn off all cell phones while in the Council Chambers.  Thank you.