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Agenda - Monday, April 12, 2021

THIS MEETING WILL BE HELD ELECTRONICALLY AS AUTHORIZED UNDER THE OPEN MEETINGS ACT, MCL 15.261, ET SEQ., AS AMENDED. MEMBERS OF THE PUBLIC BODY AND MEMBERS OF THE PUBLIC MAY PARTICIPATE ELECTRONICALLY, AS DESCRIBED BELOW..

Reason for allowing participation by electronic means:

To mitigate the spread of COVID-19, protect the public health, and provide essential protections to vulnerable citizens, in-person contact should be limited. Critical mitigation measures include social distancing and limiting the number of people interacting at public gatherings.” This includes public meetings.

Procedure for public participation by electronic means:

In order for the City to allow electronic participation in the meeting, there must be full opportunity for both the general public and the members of the public body to both hear and be heard at appropriate times during the meeting.

The City will be utilizing the video/audio conferencing platform ZOOM. Members of the public body will be able to hear and speak to each other for the entire meeting. Except for any closed session portions of the meeting, members of the public will be able to hear (and possibly see) members of the public body during the meeting but will only be able to speak during a public comment period.

In order to connect to the meeting through ZOOM a member of the public needs to do the following:

Members of the public participating in the public comment via ZOOM will wait in a virtual queue until called during the public comment period. Because of limitations on un-muting and re-muting members of the public, there will be only one public comment period as shown on the agenda, unless there is a public hearing item, in which case the following procedures will apply to that portion of the meeting as well.

When public comment is permitted, members of the public will be called one at a time, as would happen during an in-person meeting. The Supervisor will determine the order of public speakers. If you want to speak, you must use the "Raise Hand" feature in order for the Supervisor to know you need to be unmuted. When you are unmuted, you will have no more than three (3) minutes to share your comments to the public body. At the conclusion of your comments or your three (3) minutes, you will be re-muted and then removed from the queue.

Participants may also choose to submit comments that can be read into the record or shared with the other members of the Board. Comments can be submitted via an electronic form on www.cityofnovi.org. Comments shall be done prior to 7 p.m. on the day of the meeting. Forms can be found at:

Procedures by which persons may contact members of the public body prior to a meeting.

Novi government e-mail addresses of the members of all public bodies utilizing this means of meeting are available on the City’s website at:
https://cityofnovi.org/Government/Mayor-And-Council.aspx

Procedures for participation by persons with disabilities.

The City will be following its normal procedures for accommodation of persons with disabilities. Those individuals needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting. An attempt will be made to make reasonable accommodations.

CITY COUNCIL Agenda CITY OF NOVI
Regular City Council Meeting
April 12, 2021 | 7:00 PM
Remote Meeting |(248) 347-0460
 

 

If you wish to view the meeting, you can watch it live on cityofnovi.org, Spectrum or AT&T

If you wish to comment during the Audience Comment portion of the meeting:

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL -
Pursuant to the State of Michigan Open Meetings Act, all members shall identify their physical location by stating the county, city, and state from which he or she is attending the meeting remotely.
Mayor Gatt, Mayor Pro Tem Staudt, Council Members  Casey, Crawford, Fischer, Maday, Mutch

APPROVAL OF AGENDA

PUBLIC HEARINGS

PRESENTATIONS

REPORTS

1. Manager/Staff
2. Attorney

CONSENT AGENDA REMOVALS AND APPROVALS - All items listed under Consent Agenda are considered routine by the City Council and will be enacted by one motion.  There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered at the end of the normal Agenda.  

MATTERS FOR COUNCIL ACTION

1. Consideration of approval to award a unit price contract for landscaping services on city-owned properties to KBK Landscaping for a one-year term with two one-year renewal options, a total estimated cost of $150,775.
( Click for this packet item)

2. Consideration of approval of Change Order No. 4 to Florence Cement Company for Cranbrooke Drive Reconstruction, 9 Mile Road to Village Wood Road, in the amount of $1,662,156.07.
( Click for this packet item)

3. Consideration of approval to award engineering design services to OHM Advisors for streambank stabilization of the Middle Rouge River north of Meadowbrook Lake, dredging of the Meadowbrook Lake tributaries, and streambank and bankfull shelf construction south of Meadowbrook Lake in the amount of $172,747.00.
( Click for this packet item)

4. Consideration of approval to award the purchase of the inclusive design playground equipment to be installed at Ella Mae Power Park to Landscape Structures, Inc in the amount of $180,334.60 using a cooperative purchasing contract, approval to award demolition and installation services to Penchura, LLC in the amount of $169,665.12, and to amend the budget.
( Click for this packet item

CONSENT AGENDA REMOVALS FOR COUNCIL ACTION - Consent Agenda items which have been removed for discussion and/or action.

AUDIENCE COMMENT - In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 12:00 P.M. the day of the meeting. The materials cannot be changed before the meeting.

COMMITTEE REPORTS

MAYOR AND COUNCIL ISSUES

COMMUNICATIONS

CONSENT AGENDA
- Background information for Consent Agenda items is available for review at the City Clerk’s Office.  

A. Approve Minutes of:
    1. March 22, 2021 - Regular Meeting
     ( Click for this packet item)

B. Appointments to Boards and Commissions.
( Click for this packet item)

C. Consideration of the updated deficit elimination plan for the Capital Improvement Fund (CIP) as of June 30, 2020.
( Click for this packet item)

D. Approval of a Storm Drainage Facility Maintenance Easement Agreement from 46860 West Road, LLC for 46860 West Road, located on the north side of West Road between Beck Road and West Park Drive (parcel 50-22-04-326-006).
( Click for this packet item)

E. Acceptance of a Warranty Deed to dedicate 60 feet of half-width right-of-way along the north side of West Road as part of the 46860 West Road commercial development (parcel 50-22-04-326-006).
( Click for this packet item)

F. Approval to purchase twelve (12) LED light fixtures from approved vendor, Graybar, in the amount of $26,029.76, in order to convert the remaining City-owned street lights to LED.
( Click for this packet item)

G. Approval to award the Civic Center Atrium Door Replacement contract to Progressive Hardware Supplies LLC., the sole bidder, in the amount of $62,762.
( Click for this packet item)

H. Approval to award a unit price debris removal services contract to Ellsworth Industries, Inc., the low bidder, in the estimated annual amount of $45,000. The contract term is one year with two one-year renewal options.
( Click for this packet item)

I. Approval to award the Electrical Services Contract to Great Lakes Power & Lighting Inc., for an estimated annual expenditure of $70,000. The term of the contract is one-year with two one-year renewal options.
( Click for this packet item)

J. Approval of the 2021 Summer Maintenance Agreement between the City of Novi and the Road Commission for Oakland County for street sweeping selected County Roads in Novi; and adoption of resolution authorizing Novi to provide summer maintenance on selected County roads.
( Click for this packet item)

K. Approval of the final payment to Fonson Company, Inc. for the DPW Facility Stormwater Management Compliance Project (Vactor Station and Site Improvements) in the amount of $44,005.09, plus interest earned on retainage.
( Click for this packet item)

L. Acceptance of a sidewalk easement from International Transmission Company (ITC) for construction of a sidewalk along the north side of Ten Mile Road between Dinser Drive and Woodham Road (parcel 50-22-20-376-005) in the amount of $5,500.00
( Click for this packet item)

M. Approval to award engineering design services to Spalding DeDecker to develop an asset management plan for replacement of the Asbestos Cement main in the City’s water distribution system, in the amount of $24,080.00.
( Click for this packet item)

N. Approval to purchase a Dell Virtual Server Storage Array from Access Interactive in the amount of $90,738 using a competitively bid contract through the Oakland County G2G Marketplace.
( Click for this packet item)

O. Approval of claims and warrants – Warrant No. 1081.
( Click for this packet item)

ADJOURNMENT

SCHEDULED MEETINGS -
All Regular Council meetings are held in the Council Chambers unless otherwise noted. For a complete listing of scheduled meetings, please visit the Event Calendar at cityofnovi.org.

NOTICE:  People with disabilities needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting.  An attempt will be made to make reasonable accommodations.