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Agenda - Monday, January 27, 2020

THIS MEETING WILL BE HELD ELECTRONICALLY AS AUTHORIZED BY EXECUTIVE ORDER 2020-154 SIGNED BY GOVERNOR WHITMER ON JULY 17, 2020, IN ORDER TO MITIGATE THE SPREAD OF COVID-19, PROTECT THE PUBLIC HEALTH, AND PROVIDE ESSENTIAL PROTECTIONS TO VULNERABLE MICHIGANDERS BY LIMITING IN-PERSON CONTACT AND THE NUMBER OF PEOPLE INTERACTING AT PUBLIC GATHERINGS. MEMBERS OF CITY COUNCIL AND MEMBERS OF THE PUBLIC MAY PARTICIPATE BY ELECTRONIC MEANS, AS DESCRIBED BELOW.

The City will be utilizing the video/audio conferencing platform Zoom. Members of the public body will be able to hear and speak to each other for the entire meeting. Except for any closed session portions of the meeting, members of the public will be able to hear (and possibly see) members of the public body during the entire meeting, but will only be able to speak during a public comment period.

In order to connect to the meeting through ZOOM a member of the public needs to do the following:

Members of the public participating in the public comment via ZOOM will wait in a virtual queue until called during the public comment period.

When public comment is permitted, members of the public will be called one at a time, as would happen during an in-person meeting. A meeting coordinator will determine the order of public speakers. If you want to speak, you must use the "Raise Hand" feature in order for our moderator to know they need to be unmuted. When you are unmuted, you will have three (3) minutes to share your comments to the public body. At the conclusion of your comments or your three (3) minutes, you will be re-muted and then removed from the queue.

Participants may also choose to submit comments that can be read into the record. Comments can be submitted via an electronic form on www.cityofnovi.org. Comments shall be done prior to 7 p.m. on the day of the meeting. Forms can be found at:

Procedures by which persons may contact members of the public body prior to a meeting.

The City of Novi government e-mail addresses of the members of all public bodies utilizing this means of meeting are available on the City’s website at:
https://cityofnovi.org/Government/Mayor-And-Council.aspx

Procedures for participation by persons with disabilities.

The City will be following its normal procedures for accommodation of persons with disabilities. Those individuals needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting. An attempt will be made to make reasonable accommodations.

 CITY COUNCIL AGENDA
CITY OF NOVI
Regular City Council Meeting
 January 27, 2020 | 7:00 PM
Council Chambers | Novi Civic Center |45175 Ten Mile Road
(248) 347-0460

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL
: Mayor Gatt, Mayor Pro Tem Staudt, Council Members Breen, Casey, Crawford, Fischer, Mutch

APPROVAL OF AGENDA

PUBLIC HEARINGS

PRESENTATIONS

REPORTS


1.     Manager/Staff

2.     Attorney

AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 12:00 P.M. the day of the meeting. The materials cannot be changed before the meeting.

CONSENT AGENDA REMOVALS AND APPROVALS – All items listed under Consent Agenda are considered routine by the City Council and will be enacted by one motion.  There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered at the end of the normal Agenda.

MATTERS FOR COUNCIL ACTION
1.     Consideration of approval to award engineering services to OHM Advisors in the amount of $128,200 for design work associated with the infrastructure portion of the Safe Routes to School (SRTS) Grant Conditional Commitment.
( Click for this packet item)

2.     Consideration of approval of a resolution to authorize Budget Amendment #2020-2.
( Click for this packet item)

AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 12:00 P.M. the day of the meeting. The materials cannot be changed before the meeting.

COMMITTEE REPORTS

MAYOR AND COUNCIL ISSUES

CONSENT AGENDA REMOVALS FOR COUNCIL ACTION
– Consent Agenda items which have been removed for discussion and/or action.

COMMUNICATIONS

CONSENT AGENDA
– Background information for Consent Agenda items is available for review at the City Clerk’s Office.

A.     Approval of Minutes from January 7, 2020 - Regular Meeting
( Click for this packet item)

B.      Approval of updated deficit elimination plan for the Capital Improvement Fund as of June 30, 2019.
( Click for this packet item)

C.     Approval of a three (3) year agreement with Michigan Miss Amazing to coordinate an annual “Michigan Miss Amazing” event at the Novi Civic Center.
( Click for this packet item)

D.      Approval to award replacement of three (3) heating and cooling rooftop units at Meadowbrook Commons under the existing City contract with RW Mead & Sons in the amount of $48,550.
( Click for this packet item)

E.     Approval to purchase one (1) new John Deere 4066M Compact Tractor with Loader, Landscape Rake and Land Plane from D&G Equipment, in the amount of $42,471.24, based on the State of Michigan MiDeal cooperative purchasing program.
( Click for this packet item)

F.     Approval of Change Order No. 1 to Toebe Construction, LLC for the DPW Site Fill to the Water Tower property (25460 Novi Road at Trans-X Drive) project in the amount of $60,000.00.
( Click for this packet item)

G.     Approval of a Storm Drainage Facility Maintenance Easement Agreement from M/I Homes of Michigan for Valencia South Phase 3 located south of Ten Mile Road and west of Beck Road (parcel 50-22-29-226-053).
( Click for this packet item)

H.     Approval of the request from Guernsey Farms Dairy for a variance from Design and Construction Standards Section 11-239(b) to allow wheel stops in lieu of curb and gutter along the driveway and portions of the parking lot perimeter.
( Click for this packet item)

I.     Approval of the final payment to D.V.M. Utilities, Inc., for the Grand River Avenue and Jo Drive Sanitary Sewer Repair project in the amount of $24,525.74, plus interest earned on retainage.
( Click for this packet item)

J.     Approval of (1) a resolution Concerning the Acquisition of Property and Approving Declaration of Necessity and Taking and, (2) a Declaration of Taking for easements with fair market value in the amount of $20,102.28 for a sidewalk easement and a temporary grading permit on parcel 50-22-36-200-003 for the construction of a sidewalk on the west side of Haggerty Road, south of Nine Mile Road.
( Click for this packet item)

K.     Acceptance of a sidewalk easement from Kenneth Kardasz for construction of a sidewalk along the west side of Wixom Road between Eleven Mile Road and Grand River Avenue (parcel 22-18-200-012) in the amount of $804.25.
( Click for ths packet item)

L.     Approval of resolution to apply for membership in the AARP’s Network of Age Friendly Communities.
( Click for this packet item)

M.     Approval of Claims and Warrants – Warrant No. 1052.
( Click for this packet item)

ADJOURNMENT

SCHEDULED MEETINGS
 – All Regular Council meetings are held in the Council Chambers unless otherwise noted. For a complete listing of scheduled meetings, please visit the Event Calendar at cityofnovi.org.
 
NOTICE:  People with disabilities needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting.  An attempt will be made to make reasonable accommodations.
 
We kindly request that you turn off all cell phones while in the Council Chambers.  Thank you.