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Agenda - Monday, June 16, 2014

THIS MEETING WILL BE HELD ELECTRONICALLY AS AUTHORIZED BY EXECUTIVE ORDER 2020-154 SIGNED BY GOVERNOR WHITMER ON JULY 17, 2020, IN ORDER TO MITIGATE THE SPREAD OF COVID-19, PROTECT THE PUBLIC HEALTH, AND PROVIDE ESSENTIAL PROTECTIONS TO VULNERABLE MICHIGANDERS BY LIMITING IN-PERSON CONTACT AND THE NUMBER OF PEOPLE INTERACTING AT PUBLIC GATHERINGS. MEMBERS OF CITY COUNCIL AND MEMBERS OF THE PUBLIC MAY PARTICIPATE BY ELECTRONIC MEANS, AS DESCRIBED BELOW.

The City will be utilizing the video/audio conferencing platform Zoom. Members of the public body will be able to hear and speak to each other for the entire meeting. Except for any closed session portions of the meeting, members of the public will be able to hear (and possibly see) members of the public body during the entire meeting, but will only be able to speak during a public comment period.

In order to connect to the meeting through ZOOM a member of the public needs to do the following:

Members of the public participating in the public comment via ZOOM will wait in a virtual queue until called during the public comment period.

When public comment is permitted, members of the public will be called one at a time, as would happen during an in-person meeting.  A meeting coordinator will determine the order of public speakers. If you want to speak, you must use the "Raise Hand" feature in order for our moderator to know they need to be unmuted. When you are unmuted, you will have three (3) minutes to share your comments to the public body.  At the conclusion of your comments or your three (3) minutes, you will be re-muted and then removed from the queue.

Participants may also choose to submit comments that can be read into the record.   Comments can be submitted via an electronic form on www.cityofnovi.org.  Comments shall be done prior to 7 p.m. on the day of the meeting. Forms can be found at:

Procedures by which persons may contact members of the public body prior to a meeting.

The City of Novi government e-mail addresses of the members of all public bodies utilizing this means of meeting are available on the City’s website at:
https://cityofnovi.org/Government/Mayor-And-Council.aspx

Procedures for participation by persons with disabilities.

The City will be following its normal procedures for accommodation of persons with disabilities. Those individuals needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting. An attempt will be made to make reasonable accommodations.

CITY COUNCIL AGENDA
CITY OF NOVI
Regular City Council Meeting
Monday, June 16, 2014 | 7 P.M.
Council Chambers | Novi Civic Center |45175 Ten Mile Road
(248) 347-0460

 

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL: Mayor Gatt, Mayor Pro Tem Staudt, Council Members Casey, Fischer, Markham, Mutch, Wrobel

APPROVAL OF AGENDA

PUBLIC HEARING

PRESENTATIONS

1. Proclamation in recognition of Parks and Recreation for the month of July – Jeff Muck, Parks, Recreation and Cultural Services Interim Director
( Click for this packet item

REPORTS:

1. MANAGER/STAFF

2. ATTORNEY

AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 5 p.m. five days before the meeting and the materials cannot be changed before the meeting.

CONSENT AGENDA REMOVALS AND APPROVALS (See items A-R) All items listed under Consent Agenda are considered routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered at the end of the normal Agenda.

MATTERS FOR COUNCIL ACTION

1. Approval of the Parks, Recreation & Cultural Services Department donation acknowledgment and acceptance of the naming rights with ITC Holdings Corp. for a five (5) year period from 2014 through 2018 in the amount of $250,000 payable in equal installments of $50,000 per year, subject to final review and approval of any minor, nonsubstantive revisions by the City Manager and City Attorney offices.
( Click for this packet item

2. Approval to award a construction contract for the 2014 Neighborhood Road Program--Contract 1 (Asphalt) to Pavex Corporation, the low bidder, in the amount of $1,166,945, subject to final review and approval of form of agreement by the City Manager's office and City Attorney.
( Click for this packet item

3. Approval to award a construction contract for the 2014 Neighborhood Road Program – Contract 2 (Concrete) to Fiore Enterprises, LLC, the low bidder, in the amount of $661,859.
( Click for this packet item

4. Approval of resolution to authorize Budget Amendment #2014-4.
( Click for this packet item

5. Appointments to Boards and Commissions.
( Click for this packet item

AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit. This is not a question-answer session. However, it is an opportunity to voice your thoughts with City Council. Speakers wishing to display visual materials through the City’s audiovisual system must provide the materials to the City Clerk’s Office no later than 5 p.m. five days before the meeting and the materials cannot be changed before the meeting.

COMMITTEE REPORTS

MAYOR AND COUNCIL ISSUES

CONSENT AGENDA REMOVALS FOR COUNCIL ACTION: Consent Agenda items which have been removed for discussion and/or action.

COMMUNICATIONS:

CONSENT AGENDA: Background information for Consent Agenda items is available for review

at the City Clerk’s Office.

A. Approve Minutes of:
1. June 2, 2014 – Regular meeting
( Click for this packet item

B. Approval to award Agreements for Geotechnical Engineering Services for Public Projects to Soil & Materials Engineers and Testing and Engineering Consultants for a period of three years with the option of two one-year extensions, as recommended by the Consultant Review Committee, with an effective date of June 16, 2014.
( Click for this packet item

C. Approval to award geotechnical services to Soil and Materials Engineers, Inc. for the Metro Connector Pathway project in the amount of $15,075.
( Click for this packet item

D. Approval to award geotechnical services to Soil and Materials Engineers, Inc. for the 11 Mile Road Reconstruction project in the amount of $18,820.
( Click for this packet item

E. Acceptance of a warranty deed from Pulte Land Company, LLC for the master planned 60-foot right-of-way along the west side of Wixom Road (Parcel 22-18-200-003 and parcel 22-18-200-025) and the master planned 43-foot right-of-way along the south side of Twelve Mile Road (Parcel 20-18-200-002) as part of the Berkshire Pointe residential development.
( Click for this packet item

F. Approval of Resolution to close Ten Mile Road from Novi Civic Center to Taft Road and Taft Road to Nine Mile from 11:30 am to 1:30 pm for the International Society for Krishna Consciousness (ISKCON) of Detroit’s Festival of Chariots Parade on Saturday, July 19, 2014. 
( Click for this packet item

G. Approval to purchase Courts and Law Enforcement Management Information System (CLEMIS) and Fire Records Management System (FRMS) fees and services from Oakland County for the 2014-15 fiscal year in the amount of $62,450.
( Click for this packet item

H. Approval of Proposed Water & Sewer Rate Resolutions for 2014-2015.
( Click for this packet item

I. Approval of the concession stand food services contract for Lakeshore Park to Guernsey Farms Dairy, 21300 Novi Road, Northville, MI 48167.
( Click for this packet item

J. Approval of the final payment to Nagle Paving Company for the Police Station West Parking Lot rehabilitation project in the amount of $2,424.71.
( Click for this packet item

K. Approval of a request from Interphase Land Development for a variance from the following ordinance sections for the Casa Loma residential development: 1) Section 11-68(a)(1) requiring a minimum of two points of connection for a water main that exceeds 800 feet from a looped source, and 2) Section 11-194(a)(7) regarding the configuration of the proposed cul-de-sac.
( Click for this packet item

L. Approval to award an amendment to the engineering services agreement with Spalding DeDecker Associates for construction engineering services related to the 2014 Neighborhood Road Program--Contract 1 (Asphalt) project in the amount of $61,174.
( Click for this packet item

M. Approval to award an amendment to the engineering services agreement with Spalding DeDecker Associates for construction engineering services related to the 2014 Neighborhood Road Program--Contract 2 (Concrete) project in the amount of $58,474.
( Click for this packet item

N. Approval to award an engineering services agreement with Orchard, Hiltz & McCliment for design engineering services related to the Catherine Industrial Road Reconstruction Project in the amount of $12,242.
( Click for this packet item

O. Approval to award an engineering services agreement with Orchard, Hiltz & McCliment for the design of a neighborhood connector pathway between East LeBost Drive and Village Wood Road, in the amount of $13,176.
( Click for this packet item

P. Approval of a request from Shastco, LLC for a variance from Chapter 5, Section 2.2.4 (B)(7) of the Engineering Design Manual to allow the construction of a permanent storm water pump station to service a limited amount of drainage in the immediate area of the truck dock/service area of 22285 Roethel Drive, subject to the applicant meeting all requirements of said section of the Engineering Design Manual. 
( Click for this packet item

Q. Approval to temporarily raise the load limits on Beck Road south of Ten Mile Road from 13,000 pounds per axle to 16,000 pounds per axle for the duration of the Road Commission for Oakland County’s Eight Mile Road (Taft to Beck) project.
( Click for this packet item

R. Approval of Claims and Accounts – Warrant No. 918
( Click for this packet item

ADJOURNMENT

SCHEDULED MEETINGS - All Regular Council meetings are held in the Council Chambers unless otherwise noted. The following schedule consists of meetings that are routinely held in the Council Chambers. For a complete listing of scheduled meetings, please visit the Event Calendar at cityofnovi.org.

June

18 – Library Board – Council Chambers – 7 p.m.

19 – Parks, Recreation & Cultural Services Commission – Council Chambers – 7 p.m.

23 – City Council Special – Council Chambers – 7 p.m.

25 – Planning Commission – Council Chambers – 7 p.m.

July

4 – City Offices Closed

7 – City Council; Council Chambers – 7 p.m.

8 – Zoning Board of Appeals – Council Chambers – 7 p.m.

9 – Planning Commission – Council Chambers – 7 p.m.

14 – City Council Special – Council Chambers – 6 p.m.

16 – Library Board – Council Chambers – 7 p.m.

17 – Parks, Recreation & Cultural Services Commission – Council Chambers – 7 p.m.

21 – City Council – Council Chambers – 7 p.m.

23 – Planning Commission – Council Chambers – 7 p.m.

NOTICE: People with disabilities needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting. An attempt will be made to make reasonable accommodations.

We kindly request that you turn off all cell phones while in the Council Chambers. Thank you.