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Agenda - Monday, March 24, 2014

THIS MEETING WILL BE HELD ELECTRONICALLY AS AUTHORIZED BY EXECUTIVE ORDER 2020-154 SIGNED BY GOVERNOR WHITMER ON JULY 17, 2020, IN ORDER TO MITIGATE THE SPREAD OF COVID-19, PROTECT THE PUBLIC HEALTH, AND PROVIDE ESSENTIAL PROTECTIONS TO VULNERABLE MICHIGANDERS BY LIMITING IN-PERSON CONTACT AND THE NUMBER OF PEOPLE INTERACTING AT PUBLIC GATHERINGS. MEMBERS OF CITY COUNCIL AND MEMBERS OF THE PUBLIC MAY PARTICIPATE BY ELECTRONIC MEANS, AS DESCRIBED BELOW.

The City will be utilizing the video/audio conferencing platform Zoom. Members of the public body will be able to hear and speak to each other for the entire meeting. Except for any closed session portions of the meeting, members of the public will be able to hear (and possibly see) members of the public body during the entire meeting, but will only be able to speak during a public comment period.

In order to connect to the meeting through ZOOM a member of the public needs to do the following:

Members of the public participating in the public comment via ZOOM will wait in a virtual queue until called during the public comment period.

When public comment is permitted, members of the public will be called one at a time, as would happen during an in-person meeting.  A meeting coordinator will determine the order of public speakers. If you want to speak, you must use the "Raise Hand" feature in order for our moderator to know they need to be unmuted. When you are unmuted, you will have three (3) minutes to share your comments to the public body.  At the conclusion of your comments or your three (3) minutes, you will be re-muted and then removed from the queue.

Participants may also choose to submit comments that can be read into the record.   Comments can be submitted via an electronic form on www.cityofnovi.org.  Comments shall be done prior to 7 p.m. on the day of the meeting. Forms can be found at:

Procedures by which persons may contact members of the public body prior to a meeting.

The City of Novi government e-mail addresses of the members of all public bodies utilizing this means of meeting are available on the City’s website at:
https://cityofnovi.org/Government/Mayor-And-Council.aspx

Procedures for participation by persons with disabilities.

The City will be following its normal procedures for accommodation of persons with disabilities. Those individuals needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting. An attempt will be made to make reasonable accommodations.

CITY COUNCIL AGENDA
 
CITY OF NOVI
Regular City Council Meeting
 Monday, March 24, 2014 | 7 P.M.
Council Chambers | Novi Civic Center |45175 W. Ten Mile Road
(248) 347-0460
 
CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL: Mayor Gatt, Mayor Pro Tem Staudt, Council Members Casey, Fischer, Markham, Mutch, Wrobel

APPROVAL OF AGENDA

PUBLIC HEARING

1. Michigan Natural Resources Trust Fund (MNRTF) land acquisition grant application of 10 acres of property parcel 50-22-18-100-004 located on 12 Mile Road east of Napier Road
( Click for this packet item)

PRESENTATIONS

1. Updates on the Older Adults Advisory Board, Cultural Arts Advisory Board, and Parks, Recreation and Cultural Services Grant Committee – Parks, Recreation & Cultural Services Staff

REPORTS:

1. MANAGER/STAFF

2. ATTORNEY

AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit for individual comments and the five-minute time limit for an individual speaking on behalf of a group.  This is not a question-answer session, however, it is an opportunity to voice your thoughts with City Council.

CONSENT AGENDA REMOVALS AND APPROVALS (See items A-I) All items listed under Consent Agenda are considered routine by the City Council and will be enacted by one motion.  There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered at the end of the normal Agenda. 

MATTERS FOR COUNCIL ACTION

1. Select City Manager professional recruitment firm and authorize City Administration and City Attorney to prepare appropriate professional services agreement for Council approval.
( Click for this packet item)

2. Approval of Resolution authorizing submission of a Michigan Natural Resources Trust Fund Grant (MNRTF) grant application for land acquisition of 10 acres of property parcel 50-22-18-100-004 located on 12 Mile Road east of Napier Road. Total estimated project cost including grant is $550,000 with the 30% City match of $165,000.
( Click for this packet item)

3. Adoption of Resolution authorizing cost participation under a Federal Transportation Alternatives Program grant, and approval of a cost share agreement with the Michigan Department of Transportation (with an estimated allocation of $1,028,458 paid by Federal grant funds and $260,342 to be paid by the City of Novi), for the Metro Connector-Phase 1 pathway project.
( Click for this packet item)

AUDIENCE COMMENT – In order to hear all citizen comments at a reasonable hour, the City Council requests that speakers respect the three-minute time limit for individual comments and the five-minute time limit for an individual speaking on behalf of a group.  This is not a question-answer session, however, it is an opportunity to voice your thoughts with City Council.

COMMITTEE REPORTS

MAYOR AND COUNCIL ISSUES

CONSENT AGENDA REMOVALS FOR COUNCIL ACTION:  Consent Agenda items which have been removed for discussion and/or action.

COMMUNICATIONS: 

CONSENT AGENDA:  Background information for Consent Agenda items is available for review at the City Clerk’s Office. 

A. Approve Minutes of:
    1. March 10, 2014 – Regular meeting 
    ( Click for this packet item)

B. Approval to award an engineering services agreement to Spalding DeDecker for engineering services related to the 2014 Sanitary Lift Station Upgrade project, in the amount of $25,600.
( Click for this packet item)

C. Approval of cost participation agreement with the Road Commission for Oakland County for the Haggerty Road Lane Gap Construction project (south of Ten Mile Road) allocating $40,000 of the total project cost to Novi (of which $18,500 is to be paid by the City of Farmington Hills).
( Click for this packet item)

D. Approval of a request from IAC Novi, LLC, applicant for the Berkshire Pointe development for a variance from Section 11-68(a)(1) of the Design and Construction Standards requiring water main extensions longer than 800 feet to include a secondary connection point to the water distribution network (868 feet proposed).
( Click for this packet item)

E. Approval of a Storm Drainage Facility Maintenance Easement Agreement from HEFCO Meadowbrook Office Building, LLC for the South University Parking Lot Addition project located at the southwest corner of Meadowbrook Road and 12 Mile Road (parcel 22-14-200-045).
( Click for this packet item)

F. Acceptance of a pathway easement as a donation from Jeffrey and Jennifer Van Nortwick for the property located at 46300 Eleven Mile Road for a new pathway to be constructed by the property owner in conjunction with a new residential home (parcel 22-15-451-012).
( Click for this packet item)

G. Approval of the request of Erickson Living for JSP 13-64 Fox Run Revised Preliminary Site Plan with PD-1 Option (and associated Third Amendment to the Development Agreement) and Revised Phasing Plan.  The property is located in Section 1 of the City north of Thirteen Mile Road and west of M-5 in the RM-1, Low Density Low-Rise Multiple-Family Residential District and totals 102.8 acres.  The applicant is proposing to slightly revise the approved landscaping and phasing of the remaining buildings in Phase II from what was approved by the City Council on January 11, 2014.
( Click for this packet item)

H. Approval of a contract for electronic payment processing with Point & Pay, for a three year period ending March 31, 2017 with two one-year renewal options, at an estimated annual cost of $3,000.
( Click for this packet item)

I. Approval of Claims and Accounts – Warrant No. 912
( Click for this packet item)

ADJOURNMENT

SCHEDULED MEETINGS - All Regular Council meetings are held in the Council Chambers unless otherwise noted.  The following schedule consists of meetings that are routinely held in the Council Chambers.  For a complete listing of scheduled meetings, please visit the Event Calendar at cityofnovi.org.

March
26 – Planning Commission – Council Chambers – 7 p.m.

April
  7 – City Council – Council Chambers – 7 p.m.
  8 – Zoning Board of Appeals – Council Chambers – 7 p.m.
  9 – Planning Commission – Council Chambers – 7 p.m.
16 – City Council FY 2014-2015 Budget Discussion – Council Chambers – 6 p.m.
17 – Parks, Recreation & Cultural Services Commission – Council Chambers – 7 p.m.
18 – City Offices Closed
22 – City Council – Council Chambers – 7 p.m.
23 – Planning Commission – Council Chambers – 7 p.m.
24 – Library Board – Council Chambers – 7 p.m.
30 – City Council FY 2014-2015 Budget Discussion – Council Chambers – 6 p.m. (if necessary)

NOTICE:  People with disabilities needing accommodations for effective participation in this meeting should contact the City Clerk (248) 347-0456 at least two working days in advance of the meeting. An attempt will be made to make reasonable accommodations.

We kindly request that you turn off all cell phones while in the Council Chambers.  Thank you.